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The project management checklist

 

John PattersonPart of the project management role is to effectively juggle a number of tasks and roles throughout any given week. This ‘juggling’ can leave it difficult to remember each thing required during each day and therefore it is important to remind yourself on a regular basis of the main things you want need to do. To keep it simple, why not create a list that includes key areas like below:

Managing Stakeholders

A vital part of a project manager’s role is to effectively manage all of the stakeholders. Have you spoken to every key member of your project this week? You should be very aware of the stakeholder analysis map and you check this every week to ensure your communications are at the requisite frequency and va the right channels.

Without effectively managing your stakeholders you run the risk of being alienated from colleagues that you rely on to bring the project in on time and within budget.  People are the most important thing within the project; ensure they remain with you, rather than on the outside.

Planning

Clearly it is important to plan, and for project managers this is an inherent quality that most of us take for granted. What does take thought and effort is ensuring we have time to plan, time to update plans and tasks and of course time to implement plans.

Have you updated the tasks within your project plans? Do you know who you should be chasing up ? Have you done so appropriately?  Check your plans and update them, ensuring the right people have visibility of progress at the right time.

Risks and Issues

A project manager must ensure they are aware of and always on top of any risks or issues that occur in a project. Ensure the logs are up to date, and where necessary chase the risk/issue owner in the relevant manner. Without doubt a weekly task of vital importance as successfully managing risks and issues are vital to the success of a project.

Project Status

Where are we in the project? It’s the question that all stakeholders and especially the sponsor want to know, so ensure that they have that information at their fingertips. This can be done by sending weekly/bi-weekly project reports or statuses to the necessary parties.

Are there any changes to the scope? If so then these need to be raised through change control. Are my PIDs still up to date? Again check to ensure all project documentation is properly aligned with the current project status

Good project managers always ensure the above steps are being followed, and by having a weekly checklist you can ensure you are a good project manager!

Comments

Yes, I agree with keeping a mental checklist. Over the years mine has evolved to what I call "The Seven Essentials", which has a good overlap with your set. 
 
The Seven Essentials are: 
 
1. Business Benefits 
2. Scope and Quality 
3. Stakeholders and Communications 
4. Work and Schedule 
5. Team 
6. Supplier Performance 
7. Risks 
 
The order is significant - each one is linked to its predecessors. 
 
I'll be expanding on this topic in my own blog later this week... you've stolen my thunder! 
Posted @ Monday, January 21, 2013 10:29 AM by Russell Whitworth
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